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Records & vetting / AI evidence folder

AI evidence folder

Folder structure with nine sections, printable dividers, filing checklist, preparation for authority enquiries and an Excel index with review dates.

Product language: German (training materials for German-speaking teams; AI literacy under Art. 4 EU AI Act). German title: „Nachweisordner KI-Kompetenz und -Einsatz“.

€29.00

Final price. VAT exempt under § 19 German VAT Act (UStG) – no VAT is charged.

Delivery: download link by email once payment has been received, usually within 2 working days.

Go to order

Cheaper together: the Records & Vetting Bundle contains AI risk pre-assessment, AI provider assessment, Data processing check for AI providers, AI tool approval request, AI incident report and procedure and AI evidence folder for €149.00 instead of €174.00 separately – you save €25.00. → See the bundle

Preview

Extract 1 from the German-language files of “AI evidence folder”
Extract 1 from the German-language files of “AI evidence folder”
Extract 2 from the German-language files of “AI evidence folder”
Extract 2 from the German-language files of “AI evidence folder”
Extract 3 from the German-language files of “AI evidence folder”
Extract 3 from the German-language files of “AI evidence folder”
Extract 4 from the German-language files of “AI evidence folder”
Extract 4 from the German-language files of “AI evidence folder”

Extracts from the actual (German-language) files. Parts highlighted in yellow are placeholders for your own details.

What’s included

  • Folder structure with nine sections and set-up guide (Word and PDF)
  • Printable dividers with one page per section
  • Filing checklist “what goes where” with general retention notes
  • Preparation “when the authority asks”: first steps, typical questions, matching documents
  • Index in Excel with date, review interval and automatic currency check

Format

One ZIP file containing 11 files, approx. 108 KB. Language: German. Last updated: November 2026.

System requirements

  • Word files: Microsoft Word 2010 or later, LibreOffice, Apple Pages or Google Docs
  • Excel files: Microsoft Excel 2010 or later, LibreOffice Calc, Apple Numbers or Google Sheets
  • PDF: any PDF viewer
  • Slides (.html): an up-to-date browser, no internet connection needed
  • To unzip: a ZIP program (built into Windows and macOS)

Contents (all files, German file names)

Licence

A simple, unlimited-term licence for one company or organisation, including all employees and sites. You may edit the materials, add your own logo and use them internally as often as you like. Not permitted: reselling, sharing publicly, or using them with your own clients (e.g. as a consultant or training provider). The full text is included in the package as LIZENZ.txt (in German).

Good to know

The materials are practical aids, not legal advice. They reflect the legal position as of November 2026. Please ask your data protection officer or lawyer whether they are sufficient for your particular situation.

Go to order – €29.00