Records & vetting / AI incident report and procedure
AI incident report and procedure
Report form, one-page “first 60 minutes” card, incident register in Excel and message templates for your team: for data slip-ups, wrong AI answers and fraud attempts.
Product language: German (training materials for German-speaking teams; AI literacy under Art. 4 EU AI Act). German title: „KI-Vorfallsmeldung und Ablauf“.
€29.00
Final price. VAT exempt under § 19 German VAT Act (UStG) – no VAT is charged.
Delivery: download link by email once payment has been received, usually within 2 working days.
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Preview
Extracts from the actual (German-language) files. Parts highlighted in yellow are placeholders for your own details.
What’s included
- Report form for AI incidents (Word and PDF)
- One-page “first 60 minutes” card with a note on the 72-hour reporting deadline under Art. 33 GDPR
- Incident register in Excel with drop-down lists for type, severity and status and an automatic indicative deadline
- Communication templates: team notice, correction, warning for fraud attempts
- “Example” sheet with invented incidents and “Instructions” sheet
Format
One ZIP file containing 9 files, approx. 78 KB. Language: German. Last updated: November 2026.
System requirements
- Word files: Microsoft Word 2010 or later, LibreOffice, Apple Pages or Google Docs
- Excel files: Microsoft Excel 2010 or later, LibreOffice Calc, Apple Numbers or Google Sheets
- PDF: any PDF viewer
- Slides (.html): an up-to-date browser, no internet connection needed
- To unzip: a ZIP program (built into Windows and macOS)
Contents (all files, German file names)
- 01 Meldeformular.docx
- 01 Meldeformular.pdf
- 02 Die ersten 60 Minuten.docx
- 02 Die ersten 60 Minuten.pdf
- 03 Vorfallsregister.xlsx
- 04 Kommunikationsvorlagen.docx
- 04 Kommunikationsvorlagen.pdf
- LIESMICH.txt
- LIZENZ.txt
Licence
A simple, unlimited-term licence for one company or organisation, including all employees and sites. You may edit the materials, add your own logo and use them internally as often as you like. Not permitted: reselling, sharing publicly, or using them with your own clients (e.g. as a consultant or training provider). The full text is included in the package as LIZENZ.txt (in German).
Good to know
The materials are practical aids, not legal advice. They reflect the legal position as of November 2026. Please ask your data protection officer or lawyer whether they are sufficient for your particular situation.