Records & vetting / AI tool approval request
AI tool approval request
Request form, approval note, approval register in Excel with follow-up dates and a one-page process: how a new AI tool enters your business in an orderly way.
Product language: German (training materials for German-speaking teams; AI literacy under Art. 4 EU AI Act). German title: „Freigabeantrag für KI-Werkzeuge“.
€19.00
Final price. VAT exempt under § 19 German VAT Act (UStG) – no VAT is charged.
Delivery: download link by email once payment has been received, usually within 2 working days.
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Preview
Extracts from the actual (German-language) files. Parts highlighted in yellow are placeholders for your own details.
What’s included
- Request form for new AI tools (Word and PDF)
- Approval note with decision, conditions and follow-up
- Approval register in Excel: decision, conditions, time limit and automatically calculated review date
- One-page process description in seven steps
- “Example” sheet with invented requests and “Instructions” sheet
Format
One ZIP file containing 9 files, approx. 72 KB. Language: German. Last updated: November 2026.
System requirements
- Word files: Microsoft Word 2010 or later, LibreOffice, Apple Pages or Google Docs
- Excel files: Microsoft Excel 2010 or later, LibreOffice Calc, Apple Numbers or Google Sheets
- PDF: any PDF viewer
- Slides (.html): an up-to-date browser, no internet connection needed
- To unzip: a ZIP program (built into Windows and macOS)
Contents (all files, German file names)
- 01 Antragsformular.docx
- 01 Antragsformular.pdf
- 02 Freigabevermerk.docx
- 02 Freigabevermerk.pdf
- 03 Freigabeübersicht.xlsx
- 04 Ablauf auf einer Seite.docx
- 04 Ablauf auf einer Seite.pdf
- LIESMICH.txt
- LIZENZ.txt
Licence
A simple, unlimited-term licence for one company or organisation, including all employees and sites. You may edit the materials, add your own logo and use them internally as often as you like. Not permitted: reselling, sharing publicly, or using them with your own clients (e.g. as a consultant or training provider). The full text is included in the package as LIZENZ.txt (in German).
Good to know
The materials are practical aids, not legal advice. They reflect the legal position as of November 2026. Please ask your data protection officer or lawyer whether they are sufficient for your particular situation.